Using Zoom for Phone-Only Conference Calls

Learn how to create a Zoom meeting that works like a phone-only conference call by scheduling a Zoom meeting and sharing only the audio phone-in information with your participants in an email or calendar invite.

Before you start

To create a phone-only conference call user must be a Stevens student, faculty or staff
Use a device that meets Zoom’s System Requirements
To prepare to use Zoom, activate your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience.

If the meeting is scheduled using a standard Stevens Zoom account, up to 100 dial-in users may join the call.
The following instructions are for creating simple Zoom phone-only conference calls without full host controls, which can be run without a host and without the presence of the person who creates the Zoom meeting. If you need to host meetings from your phone with full host controls, follow the instructions in the Hosting phone-only meetings section of Joining a Zoom meeting by phone.

Step 1: Log into my.stevens.edu

Step 2: Select Zoom

Step 3: If prompted, sign in with your Stevens credentials

If you would like participants to state their name before they join the phone-only Zoom conference call, please follow Step 4 through Step 7:

Step 4: In the menu on the left side of the screen, select Settings

Step 5: Select In-Meeting (Basic)

Step 6: Turn on Sound notification when someone joins or leaves by sliding the toggle to the right

Step 7: Select When someone joins by phone: Ask to record their voice to use as the notification

In Meeting (Basis) Settings, Ask to record their voice to use as notification check box

Note: When this setting is enabled, it will apply to all Zoom meetings created by the meeting host. For standard Zoom video meetings, when this setting is turned on, on a sound plays for either Everyone or Host and co-hosts only when a new participant joins or leaves the meeting.

Step 8: Select Meetings and Schedule a Meeting

Step 8: Enter your meeting information, such as Topic, Time, Duration, etc.

Step 9: Next to Meeting ID: Select Generate Automatically

Step 10: Next to Security: For added security, select Passcode. Participants will be asked to enter the passcode in addition to the meeting ID when they join the meeting.

Step 11: Next to Audio: Select Both

Step 12: Next to Meeting Options: Select Allow participants to join anytime. You must check this option in order to start the meeting using phones only. In addition, if this option is selected the user who creates the Zoom meeting does not need to join the meeting.

Creating a meeting option window, security, video, audio and options

Step 13: Select Save

Step 14: Select Copy Invitation and Copy Meeting Invitation

Step 15: Paste the meeting information into your email or calendar invite for participants

Step 16: Delete all other meeting instructions from the invite except the following. Share ONLY the following information with meeting participants:

Topic
Time
Meeting ID
Passcode (if using a passcode for the meeting)
Dial by your location phone numbers
Find your local number link

Step 17: Send the meeting information to participants.

Best practice: Notify users that the meeting is a phone-only conference call.

Example Message of sending the meeting invitation to other users

At the meeting time, participants will

Join the meeting via phone only by dialing the meeting phone number
Enter the Meeting ID followed by #
Be asked to enter their participant ID or just press #; participants should just press #
If a passcode is required, enter the meeting passcode followed by #
If enabled in the meeting host’s settings, record their name followed by #
Join the meeting

Experiencing an issue or need additional support? Contact our OneIT Team by

Opening a support ticket or
Calling us at 201-380-6599