Override Academic Requirements in Workday: Add Course

This article will walk a user through using the Add Course Academic Override in Workday.

Academic Requirements Override

There are six types of Academic Requirement Overrides, all of which may be initiated by any of a student’s advisors.

Assign Course to Requirement: The most commonly used of the overrides. Allows a course (already In-Progress or Completed) to be added and applied towards the requirement.

Add Course: Allows a new course to be applied towards the academic requirement. Best used for courses a student has not yet enrolled in.

Adjust Units: Allows the number of units on an academic requirement to be changed for a student.

Adjust Course Count: Allows the number of courses needed to fulfill an academic requirement to be changed.

Course Substitution: Allows a specific course to be removed from an academic requirement and replaced with a different course. Additionally, this allows a specific course to be removed without a replacement.

Waive Requirement: Allows the student to no longer need the entire academic requirement.

How to Apply an Academic Requirement Override in Workday

Add Course

Allows a new course to be applied towards the academic requirement.

Quick Search: Override Academic Requirement for Student

Step 1: From the Workday homepage, enter Student’s Name in the search bar.

The Workday global search bar with the student's name entered.

Step 2: Select student’s Academics tab, then select Academic Progress.

Step 3: Scroll down to the student’s Academic Requirements and select Related Actions icon next to the academic requirement you are modifying.

User interface showing student's academic requirements. User selects which academic requirement they want to override. The CS-Additional Humanities requirement is highlighted.

Step 4: Select Academic Requirement located in the Actions section, then select Create Override.

Screenshot displaying the Related Actions tabs. User selects Academic Requirements, then Create Override from the menu.

Step 5: On the Override Academic Requirement for Student page, select Add Course, then select OK.

Screenshot prompting user to select override type. User selects OK icon to proceed.

Step 6: Use the dropdown menus for the Eligibility Rule and Add Course. Under Add Course, choose from Courses by Course Subject or Courses with Valid Registrations for Override.

The Override Academic Requirement for Student page, showing the student's information, Academic record, the Academic Requirement, Eligibility Rule Meaning, and Override Type. The are two columns with fields to complete: the Eligibility Rule and Add Course. Both of these fields are open to show an example of the required information.

Step 7: Once the information is entered, select Submit.

The Academic Requirement override screen, showing the entered information for the Eligibility Rule and the Add Course fields. There is a comment section under these fields, as well as two buttons: a blue highlighted Submit button and a gray Cancel button.

Step 8: Click on the Process tab for the next steps in the process (in this example, the request routes to the student’s Faculty Advisor).

The Details and Process screen for the Academic Requirement override. The Process tab is highlighted and open, displaying the Process History for this action.

Step 9: In the Faculty Advisor’s Inbox, the request can be reviewed, then select Approve.

The Inbox item showing the Academic Requirement override to be reviewed. It details the override information, with courses to add and what course the requirement can be satisfied with. The comments and process history are listed below this information. At the bottom of the screen are three buttons: a blue highlighted Approve button, a gray Deny button, and a gray Cancel button.

Step 10: Click on the Process tab to view the final step in the process (in this example, the request routes to the Academic Advising Manager).

The Details and Process tabs for the override task. The Process tab is highlighted and open, showing the Process History.

Step 11: The Academic Advising Manager reviews the request and selects Approve. The process is now complete.

The information page to be reviewed by the Academic Advising manager. It shows the details of the override and the courses to add. At the bottom of the screen there are three buttons: a blue highlighted Approve button, a gray Deny button, and a gray Cancel button.

Step 12: The override now appears on the student’s Academic Progress tab as “Override Assigned.”

The student's Academic Progress page showing their Academic Requirements. The CS-Additional Humanities row is highlighted to show that the override has been successfully assigned to the requirement.

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