Override Academic Requirements in Workday: Adjust Course Count

This article will walk a user through using the Adjust Course Count Academic Override in Workday.

Academic Requirements Override

There are six types of Academic Requirement Overrides, all of which may be initiated by any of a student’s advisors.

Assign Course to Requirement: The most commonly used of the overrides. Allows a course (already In-Progress or Completed) to be added and applied towards the requirement.

Add Course: Allows a new course to be applied towards the academic requirement. Best used for courses a student has not yet enrolled in.

Adjust Units: Allows the number of units on an academic requirement to be changed for a student.

Adjust Course Count: Allows the number of courses needed to fulfill an academic requirement to be changed.

Course Substitution: Allows a specific course to be removed from an academic requirement and replaced with a different course. Additionally, this allows a specific course to be removed without a replacement.

Waive Requirement: Allows the student to no longer need the entire academic requirement.

How to Apply an Academic Requirement Override in Workday

Adjust Course Count

Allows the number of courses needed to fulfill an academic requirement to be changed.

Quick Search: Override Academic Requirement for Student

Step 1: From the Workday homepage, enter Student’s Name in the search bar.

The Workday global search bar with the student's name entered.

Step 2: Select student’s Academics tab, then select Academic Progress.

Step 3: Scroll down to the student’s Academic Requirements and select Related Actions icon next to the academic requirement you are modifying.

User interface showing student's Academic Requirements. User selects which academic requirement they want to override, with the Physical Education Requirement - Complete 4 PE Courses selected.

Step 4: Select Academic Requirement located in the Actions section, then select Create Override.

Graphical user interface displaying the Academic Requirement menu. The user selects Academic Requirement for Student information, then selects Create Override.

Step 5: On the Override Academic Requirement for Student page, select Adjust Course Count, then select OK.

Screenshot prompting user to select Override Type. User selects OK icon to proceed.

Step 6: Use the dropdown menu for the Eligibility Rule and fill in the New Number of Courses. Choose which rule you want to adjust the course count for and enter the New Number of Courses.

Screenshot where user can adjust the number of courses that will fulfill an academic requirement. The student's information, the academic requirement being modified, and the eligibility rule meaning are all listed. There is a Current Number of Courses box that currently lists 0. The Eligibility Rule dropdown menu and New Number of Courses are highlighted and required to be filled out.

Step 7: Once the information is entered, select Submit.

Screenshot showing the chosen Eligibility Rule, Current Number of Courses, New Number of Courses, and a Comments box. User selects the highlighted Submit icon to request these changes.

Step 8: Click on the Process tab for the next steps in the process (in this example, the request routes to the student’s Faculty Advisor).

Screenshot of the Details and Process page for the override request. Image currently shows the Process tab, which goes to the Faculty Advisor for the next step of the approval process.

Step 9: In the Faculty Advisor’s Inbox, the request can be reviewed, then select Approve.

Screenshot of the Faculty Advisor's Inbox with Requirement Override Request details, comment section, and process history. User can select the Approve, Deny, or Cancel icons for this action.

Step 10: Click on the Process tab for the final step in the process (in this example, the request routes to the Academic Advising Manager).

Screenshot of the Faculty Advisor's process tab after approving the request. The next step in the approval process is shown with the Academic Advising Managers listed.

Step 11: Academic Advising Manager reviews the request and selects Approve. The process is now complete.

Override Request Review in Academic Advising Manager's inbox. Lists details of the override, reason, and the eligibility rule. User can selected Approve, Deny, or Cancel. The Approve icon is highlighted.

Step 12: The override now appears on the student’s Academic Progress tab as “Override Assigned”.

Screenshot of the student's modified Academic Requirements. The Academic Requirement that was changed is highlighted to show the Override Assigned listed.

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