Designate Instructor Eligibility in Workday

How to designate instructor eligibility in Workday.

Designate Instructor Eligibility: Option 1

How to access the instructor eligibility function through your Workday Inbox.

Step 1: Select your Workday Inbox in the upper right corner of the Workday Today Homepage.

Three icons from the upper right corner of the Workday homepage. It shows a bell icon, a highlighted inbox icon, and the user's profile photo.

Step 2: Select Actions, then select the Designate Instructor Eligibility for Add Academic Appointment inbox item.

The Workday Inbox screen with the Designate Instructor Eligibility inbox item highlighted under the Actions tab.

Step 3: Enter the Course Subject only that the instructor is eligible to teach.

The Designate Instructor Eligibility screen for a specific academic appointee. The Course Subjects dropdown menu is open, showing a list of eligible options.

Step 4: Select Submit

A highlighted blue Submit button.

Designate Instructor Eligibility: Option 2

How to access the instructor eligibility function through the Workday global search bar.

Quick Search: Designate Instructor Eligibility

Step 1: Search Designate Instructor Eligibility in the Workday search bar.

The Workday global search bar with Designate Instructor Eligibility typed into the editable field. The Designate Instructor Eligibility task is highlighted below.

Step 2: Enter the Instructor’s name in the Academic Appointee field.

The Designate Instructor Eligibility function with the Academic Appointee editable field highlighted.

Step 3: Select the Effective Date box and enter the date information. If you are unable to set the effective date to an earlier date, you will need to contact Human Resources to override the Track Start of the appointment to coincide with the semester date.

Step 4: Select OK.

A blue OK button and a gray Cancel button. The blue OK button is highlighted.

Step 5: Select the Add icon to add multiple eligible course subjects for the instructor.

The Instructor eligibility information screen. The plus icon is highlighted to show how to add additional subjects to an eligible instructor's role at Stevens. The Course Subjects dropdown menu is open, showing additional subjects to choose from.

Step 6: Select Submit to complete the process.

A close up of a device Description automatically generated

Experiencing an issue or need additional support? Contact our OneIT Team by

Opening a support ticket or
Calling us at 201-380-6599