Override Academic Requirements in Workday: Assign Course to Requirement

This article will walk a user through using the Assign Course to Requirement Academic Override in Workday.

Academic Requirements Override

There are six types of Academic Requirement Overrides, all of which may be initiated by any of a student’s advisors.

Assign Course to Requirement: The most commonly used of the overrides. Allows a course (already In-Progress or Completed) to be added and applied towards the requirement.

Add Course: Allows a new course to be applied towards the academic requirement. Best used for courses a student has not yet enrolled in.

Adjust Units: Allows the number of units on an academic requirement to be changed for a student.

Adjust Course Count: Allows the number of courses needed to fulfill an academic requirement to be changed.

Course Substitution: Allows a specific course to be removed from an academic requirement and replaced with a different course. Additionally, this allows a specific course to be removed without a replacement.

Waive Requirement: Allows the student to no longer need the entire academic requirement.

How to Apply an Academic Requirement Override in Workday

Assign Course to Requirement

Allows a course (already In-Progress or Completed) to be added and applied towards the requirement.

Quick Search: Override Academic Requirement for Student

Step 1: From the Workday homepage, enter Student’s Name in the search bar.

The Workday global search bar with the student's name entered.

Step 2: Select student's Academics tab, then select Academic Progress.

Screenshot displaying student user's profile, with the Academics tab selected. User can select current classes, plan, academic history, and academic progress to view student's progress.

Step 3: Scroll down to the student’s Academic Requirements and select the Related Actions button next to the academic requirement you are modifying.

User interface showing student's Academic Requirements. User selects which academic requirement they want to override. The CS - Additional Humanities Academic Requirement is highlighted.

Step 4: Select Academic Requirement located in the Actions section, then select Create Override.

Screenshot displaying Related Actions tabs and the Academic Requirement for Student information, including the Academic Requirement name and the Eligibility Rule Meaning. User selects Academic Requirements, then Create Override.

Step 5: On the Override Academic Requirement for Student page, select Assign Course to Requirement, then select OK.

Screenshot prompting user to select Override Type. User selects OK icon to proceed.

Step 6: Use the dropdown menus for the Eligibility Rule and Course Registrations to Apply. Under Course Registrations to Apply, choose from Completed, In Progress, or All.

Step 7: Once the information is entered, check the Alert then select Submit.

Screenshot of the Override Academic Requirement for Student action with all boxes filled in. User selects the highlighted Submit icon to proceed.

Step 8: Click on the Process tab for the next steps in the process (in this example, the request routes to the student’s Faculty Advisor).

Screenshot of the Details and Process page for the override request. Image currently shows the Process tab, which goes to the Faculty Advisor for the next step of the approval process.

Step 9: In the Faculty Advisor’s Inbox, the request can be reviewed, then select Approve.

Screenshot of the Faculty Advisor's Inbox with Requirement Override Request details, comment section, and process history. User can select the Approve, Deny, or Cancel icons for this action.

Step 10: Click on the Process tab for the final step in the process (in this example, the request routes to the Academic Advising Manager).

Screenshot of the Faculty Advisor's process tab after approving the request. The next step in the approval process is shown with the Academic Advising Managers listed.

Step 11: Academic Advising Manager reviews the request and selects Approve. The process is now complete.

Override Request Review in Academic Advising Manager's inbox. Lists details of the override, reason, and the eligibility rule. User can selected Approve, Deny, or Cancel. The Approve icon is highlighted.

Step 12: The override now appears on the student’s Academic Progress tab as “Override Assigned”.

Screenshot of the student's modified Academic Requirements. The Academic Requirement that was changed is highlighted to show the Override Assigned listed.

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