Learn how to collaborate with external users by sharing a file or folder with them or managing the access to a file or folder. Send external users a link through email or copy a link to share it directly with them. 

Share with an external user

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Step 1: Find the folder or document you would like to share with an external user. Select the 3 dots and then select Share

Step 2: Under Send Link select People in stevens.edu can edit >

Step 3: Select the radio button for People you choose to ensure external users can access the folder or file, then select Apply

Step 4: Now determine if you’d like to share the folder or file with an external user by sending them a link automatically via email or copying a link to share with them on your own

Manage external user access on a document library or folder

Step 1: Find the folder or document you would like to share with an external user. Select the 3 dots and then Manage access 

Step 2: Select Share 

Step 3: Now determine if you’d like to share the folder or file with an external user by sending them a link automatically via email or copying a link to share with them on your own

Send link to share with an external user

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Step 1: Enter the external users email address and select the grey box that appears with their email

Step 2: You can update if the external user has edit or view access by selecting the pencil icon. Type in a message if applicable then select Send to share the folder or file

The external user will now receive an email with a link from which they can access the folder or file.

Copy link to share with an external user

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Step 1: Under Copy Link select People in stevens.edu can edit >

Step 2: Select the radio button next to People you choose to ensure external users can access the folder or file. Enter the external users email address and select the grey box that appears with their email then select Apply

Note: You can update if the external user has edit or view access by selecting the pencil icon under More settings

Step 3: A window will appear so you that you can select copy to share the folder or file with the external user

Experiencing an issue or need additional support? Contact our OneIT Team by 

• Opening a support ticket or 
• Calling us at 201-380-6599