Zoom Rooms Conference Room
Table of Contents
Stevens has a variety of conference rooms that support the needs for in-person, hybrid, and online meetings. These spaces include video conferencing capabilities to allow for the use of Microsoft Teams and Zoom. Our standard hybrid conference room includes the following equipment:
- Poly Studio X50 Series SoundBar (Camera, Speaker and Microphone Combo for video conferencing)
- Samsung TV
- Standard HDMI Projection
- Zoom Rooms
- Zoom Phone
- Solstice Wireless Presentation
Before you Start
- You will need a computer to connect to one of our conference rooms.
Video Conferencing
Zoom
Step 1: Select Zoom on the touch panel.
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New Meeting: Start new meeting.
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Join: Enter Meeting ID.
Screen Sharing via Zoom
Step 1: After joining the meeting via the touch panel. Open the Zoom Desktop Client on your Computer. Select Share Screen. You will be prompted to enter a Share Key. Select Share Content on the touch panel to generate a share key.
Step 2: On the touch panel, under Participants, Admit the user who is trying to share content. Content should now be sharing via Zoom. Select stop sharing when finished.
Teams
Step 1: Select Teams on the touch panel.
Step 2: Enter the Meeting ID and Passcode of the Teams Meeting you are joining. Please note you will be entered in the meeting once the host admits you.
- Note: If you are the host of the Teams Meeting, you must start the meeting via your computer first before joining through the touch panel. When joining the meeting on your computer, select Don't use Audio.
- Note: To share your computer screen via Teams, you must join the meeting on your computer. Within the meeting select Share and Screen. If you would like to share a specific file, please open the file on your computer, select Window, and choose the option that previews the file you would like to present.
How to Present
Step 1: Open the Zoom Desktop Client on your Computer. Select Share Screen.
Note: You will be prompted to enter a Share Key.
To generate a share key, select Share Screen on the touch panel and enter the key displayed.
You should now be sharing content from your computer.
Select stop sharing when finished.
Note: You can also share content using the HDMI cable located on the conference room table.
To share content, plug in the HDMI cable to your computer.
You should now be sharing content from your computer.
Solstice Wireless Presentation
To access Solstice Wireless Presentation, please use the following steps.
Step 1: Select Source on your Samsung TV Remote.
Step 2: Select HDMI 2.
You should now be viewing Solstice on your display.
To connect, please visit our Solstice Article.
BYOD Video Conferencing
If you are video conferencing using a different meeting platform that is not Zoom or Teams, please use the following steps.
Step 1: Plug in the HDMI Cable and USB cable located on the conference room table into your computer.
Note: Some conference rooms do not have the USB cable for camera connection through BYOD.
In these rooms, you may only find an HDMI cable available. Y
ou can still connect your laptop using the HDMI cable to share your content on the display.
Step 2: Select BYOD on the touch panel. Your computer should now be connected to the conference room TV.
Step 3: Join your meeting.
- For Camera, select Poly Studio X50.
- For Speaker select Poly Studio X50.
- For Microphone select Poly Studio X50.
Zoom Phone
Step 1: From the touch panel in the conference room, select the Phone as an option on the left-hand menu.
Step 2: From the Phone application, you can dial a number directly from the conference room or select Contacts on the left side to search for a Zoom Phone user within Stevens.
FAQs
Why can't I see my computer on the display?
- Make sure cables are secured on podium.
- Make sure cables are not damaged, if they are please contact Client Support Services at support@stevens.eduor 201-216-5500.
- Please make sure your laptop is set to Duplicate mode (PC setting) or Mirror display (Mac setting).
Why can't I hear my computer audio from the speakers?
- For HDMI, make sure the audio cable is securely connected to laptop and podium.
- Check audio settings on laptop to see if classroom speakers is selected when using HDMI.
Why can't I connect to Solstice Wireless Projection?
- Please make sure you are connected to the Stevens network, Solstice is available to Faculty, Staff, and Students.
- For iPad users, please make sure you have selected Screen Mirroring option.
- Please make sure you are typing in the correct four-digit key code, a new code is created every time you are disconnected.
Who do I contact for Rooms Issues?
- For all technology issues or a laptop adapter loan please contact Client Support Services at support@stevens.edu or 201-216-5500 for immediate assistance.
- Please contact classroomissues@stevens.edu for all furniture related issues or to have markers replaced and whiteboards cleaned.
Experiencing an issue or need additional support? Contact our OneIT Team by
- Scanning the Red QR Code
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Opening a support ticket
- Calling us at 201-216-5500