Effective May 1, 2025, the Division of IT disabled the ability for Fireflies.ai and Otter.ai to join Zoom meetings hosted by Stevens users. This decision was made to enhance the security of our Zoom environment and streamline the tools used by the Stevens community.
Using Zoom Built-in Tools for Help with Meetings
Artificial Intelligence (AI) bots such as Otter.ai are increasingly present in Zoom meetings. While these tools may enhance convenience and efficiency, they also pose considerable privacy and security risks. It is crucial to exercise caution and consider the potential security risks associated with third-party solutions. Third-party bots may have the ability to scrape your calendar for information, unknowingly transcribe or record meetings, save meetings in unknown places, and join meetings even when you’re not present.
It is strongly recommended that third-party AI bots not be used in Zoom meetings. Use Stevens-supported apps and tools such as Zoom AI Companion and Zoom Live Transcription for a more secure and reliable meeting experience.
Zoom offers built-in AI features (Zoom AI Companion) while prioritizing security and privacy. Zoom does not use any of your audio, video, chat, screen-sharing, attachments, or other communications like customer content (such as poll results, whiteboard, and reactions) to train Zoom’s or third-party artificial intelligence models. For more information, please refer to How Zoom’s terms of service and practices apply to AI features.
Zoom AI Companion is a generative AI-powered assistant that helps users improve their productivity and collaboration during meetings. Zoom AI Companion offers a range of features that can enhance your meeting experience. Key features include:
- AI Meeting Summary: Allows hosts to generate a summary of the meeting, highlighting the key points, action items, and decisions made.
- AI Companion Questions: Allows hosts and participants to ask questions to the AI Companion during a meeting, based on the meeting transcript.
- Smart Recording: Allows hosts to record meetings with smart features, such as highlights, summaries, smart chapters, and next steps.
Access to Zoom AI Companion
AI Companion features are turned off by default, but you can easily enable the features you want to try in your Stevens Zoom account settings.
- Go to https://stevens.zoom.us/
- In the navigation menu, click Settings.
- Click the AI Companion tab.
- Adjust settings to your preferences.
Zoom AI Companion 2.0 Now Available
The AI Companion panel in Zoom Workplace is now available to the Stevens community. After enabling it in your Zoom settings, use the AI Companion diamond in Zoom Workplace to open a panel where you can ask questions and receive tailored responses sourced from different data sources and contexts available to you. Please note that some features and data sources are not available for Stevens users.
Learn more about using the Zoom AI Companion?
Prevent Unwanted AI Bot Presence in Zoom Meetings
Use these checklists to set up maximum security to prevent unwanted intruders and disruptions in your Zoom meetings: