Effective May 1, 2025, the Division of IT disabled the ability for Fireflies.ai and Otter.ai to join Zoom meetings hosted by Stevens users. This decision was made to enhance the security of our Zoom environment and streamline the tools used by the Stevens community.
Using Zoom Built-in Tools for Help with Meetings
Artificial Intelligence (AI) bots such as Otter.ai are increasingly present in Zoom meetings. While these tools may enhance convenience and efficiency, they also pose considerable privacy and security risks. It is crucial to exercise caution and consider the potential security risks associated with third-party solutions. Third-party bots may have the ability to scrape your calendar for information, unknowingly transcribe or record meetings, save meetings in unknown places, and join meetings even when you’re not present.
It is strongly recommended that third-party AI bots not be used in Zoom meetings. Use Stevens-supported apps and tools such as Zoom AI Companion and Zoom Live Transcription for a more secure and reliable meeting experience.
Zoom offers built-in AI features (Zoom AI Companion) while prioritizing security and privacy. Zoom does not use any of your audio, video, chat, screen-sharing, attachments, or other communications like customer content (such as poll results, whiteboard, and reactions) to train Zoom’s or third-party artificial intelligence models. For more information, please refer to How Zoom’s terms of service and practices apply to AI features.
Prevent Unwanted AI Bot Presence in Zoom Meetings
Use these checklists to set up maximum security to prevent unwanted intruders and disruptions in your Zoom meetings: