Zoom Meeting

Zoom is an easy-to-use video conferencing tool that lets users quickly and reliably schedule, manage and record meetings. Learn how to schedule, join and manage a Zoom meeting.

Prerequisites

Students, faculty or staff
A device that meets Zoom’s System Requirements
To prepare to use Zoom, activate your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience.

Zoom Meeting Features and Instructions

Scheduling & Joining Zoom Meetings

Topic

Description

Schedule a Meeting

Zoom offers multiple methods to schedule a meeting:

Join a Meeting

You can join a Zoom meeting from an email invite or an instant messaging invite, from your browser, from the Zoom desktop client or mobile application, and through other methods.

Settings & Profile

Topic Description Zoom Settings Changing your Zoom meeting settings Zoom Profile Customizing your Zoom profile

In-Meeting Controls

Topic Description Use Zoom Audio Settings When starting/joining a meeting, you can join the audio by computer or phone.

Use the Zoom In-Meeting Video Feed

Click on the Video icon during a meeting to start and stop your video feed. Use the Video tab to preview and change your camera source via the down arrow.

Invite Participants to a Zoom Meeting

During a meeting, click Invite to send meeting information to more participants.

Manage Meeting Participants as the Host

When hosting a Zoom meeting, you have additional controls available to help manage your participants. Attendees can only view the other participants.

Use the Share Screen & Whiteboard Features

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. All participants in your meeting can share their screen.

The whiteboard feature allows you to share a whiteboard that you and other participants (if allowed) can annotate on.

When screen sharing or using the whiteboard, you and your attendees can use the Annotation tools for drawing, pointing, highlighting, etc.

Use the Zoom In-Meeting Chat and In-Meeting Reactions

Click Chat to start an in-meeting message with participants in the meeting. Use the dropdown in the chat window to message everyone or a specific participant.

Meeting participants can use In-Meeting Reactions to place an icon in their video panel and beside their name in the participants panel to communicate with the host and other participants without disrupting the flow of the meeting.

Use the Zoom Polling Function

Use the polling feature to create polling questions for your meetings.

You will be able to launch the poll during your meeting and gather responses from your attendees. You also have the ability to download a report of polling after the meeting.

Place Participants in Breakout Rooms

Zoom’s Breakout Room feature allows meeting hosts to automatically or manually split Zoom meetings into up to 50 separate Breakout Rooms.

Each participant can use audio, video, and screen sharing in Breakout Rooms.

Record a Meeting in the Cloud

Recording Zoom meetings in the cloud

Place Meeting Participants in a Waiting Room

Using Waiting Rooms in Zoom

View Meeting Reports

Access attendance reports and poll reports

Experiencing an issue or need additional support? Contact our OneIT Team by

Opening a support ticket or
Calling us at 201-380-6599