Scheduling & Joining Zoom Meetings
Topic
Description
Zoom offers multiple methods to schedule a meeting, including the the Zoom desktop app, Zoom mobile app for Android or iOS, and the Zoom web portal. Hosts can also schedule
Zoom Phone-Only Conference Calls.
You can join a meeting through an email or calendar invite, an instant messaging invite, from a web browser, from the Zoom Workplace desktop and mobile application, and through other methods.
Settings & Profile
Zoom Settings
Your user settings in the Zoom web portal allow you to enable or disable features. These settings control the availability of many features, such as breakout rooms, recording, and chat.
Zoom Profile
Your Zoom personal account profile contains your user information, including your name, Personal Meeting ID, Host key and more.
You can update your profile information any time, however, some settings can only be changed by the account owner or an admin.
In-Meeting Controls
Use Zoom Audio Settings
When starting/joining a meeting, you can join the audio by computer or phone.
Click on the
Video icon during a meeting to start and stop your video feed. Use the
Video tab to preview and change your camera source via the down arrow.
You can invite others by copying the meeting invitation or make the Zoom link for a meeting accessible to others by sharing the Zoom link. You can also schedule a meeting and invite others before starting the meeting.
Host controls enable you, as the meeting host, to manage various aspects of a Zoom meeting, including participant management.
Share your screen, desktop, or other content during a Zoom meeting, even while your video is on. When screen sharing, you and your meeting participants can use annotation tools for drawing, pointing, highlighting, etc.
Zoom Whiteboard provides a set of easy-to-use tools to collaborate together to capture ideas, processes, and concepts.
The in-meeting Zoom chat feature allows you to send instant messages to all meeting participants, a private message to an individual participant, or a sub-group chat to multiple participants.
If the meeting organizer enables the meeting reactions features, meeting participants can place an icon in their video panel and beside their name in the participants panel to communicate with the host and other participants without disrupting the flow of the meeting. For example, selecting the thumbs up icon places the icon in your video panel and beside your name to indicate you would like the host or presenter that you approve.
When enabled, hosts can create poll questions for meetings. You can launch the poll during your meeting and gather responses from your participants. Hosts have the option to download a polling report after the meeting. Polls can be conducted anonymously if you prefer not to collect participant information with the results.
Meeting breakout rooms allow you to split your Zoom meeting in up to 100 separate sessions. The meeting host or co-host can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please.
Record your Zoom meeting to Zoom's cloud storage for later viewing and sharing.
The waiting room allows the host to control when a participant joins the meeting.
Meeting hosts can pull a meeting/webinar participants report, which shows a list of all meeting participants.The Meeting usage report allows admins and hosts to collect information about registration, submitted Q&A, poll responses, and surveys conducted in meetings. If your Zoom meeting has registration, Q&A, polling, or post-meeting survey enabled, you can generate a report for further analysis.