Request Descriptions in Workday (Faculty/Staff)
This article describes the different types of requests faculty/staff can submit in Workday. For more information on how to create new requests, visit: insert article; for information on how to view existing requests, visit: How to Create and Review Requests
Graduate Student Enrollment Changes
Advisors must submit a Graduate Student Enrollment Change Request for any changes being made to a student’s enrollment after the Add/Drop deadline. All requests to enroll in a course after the Add/Drop deadline must be approved by the instructor, Graduate Academics & Student Success, and the Office of the Registrar. All requests to drop a course after the Add/Drop deadline must be approved by Graduate Academics & Student Success. Information must be provided on why this change is being requested in order to be considered for a full refund.
Drops after the end of the drop/add period will be recorded as withdrawals (W) on the transcript.
For Graduate Withdrawals: The signatures of the instructor, advisor and the Dean of Graduate Academics are required after the specified date in the academic calendar.
Move Courses between Academic Records
Students who need a course moved from one record to another, or need a course shared between two records, must have a Move Course Request put in by their advisor. These requests are most typically used for students in an undergraduate to graduate program or STEP students. You must indicate the course that needs to be moved, and the semester in which the course was taken.
Report on Dissertation and Final Examination (Defense) For the Degree of Doctor of Philosophy
The results of doctoral student’s dissertation defense must be submitted to Graduate Academics & Student Success. In the request, advisors should submit the paper form that has all of the necessary signatures and information completed.
Report on Proposal Defense
The results of doctoral student’s proposal defense must be submitted to Graduate Academics & Student Success. In the request, advisors should submit the paper form that has all of the necessary signatures and information completed.
Report on Qualifying/Comprehensive/Preliminary Examination
The results of doctoral student’s qualifying and/or preliminary exams must be submitted to Graduate Academics & Student Success. In the request, advisors should submit the paper form that has all of the necessary signatures and information completed. The oral and written portion of the qualifying exam can be put onto one form/request. The preliminary exam (if applicable) must be submitted on a separate form/request.
Report on Thesis Defense for the Degree of Master Art/Science/Engineering
The results of a student who has completed a master’s thesis defense must be submitted to Graduate Academics & Student Success. In the request, advisors should submit the paper form that has all of the necessary signatures and information completed.
Undergraduate Student Enrollment Changes
Drops after the end of the drop/add period will be recorded as withdrawals (W) on the transcript. For Undergraduate Withdrawals: The signatures of the instructor and approval of the Office of Undergraduate Academics are required after the specified date in the academic calendar.
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