Learn how to pre-assign participants to breakout rooms in Zoom both in Canvas and outside of Canvas using Create Rooms or Import from CSV. Before you start Must be a Stevens student, faculty or staff member. If you scheduled recurring meetings, the pre-assigned breakout rooms will only work if it's applied to all meetings in the recurrence. You can't edit a single meeting in the recurrence and apply a unique pre-assignment. To prepare to use Zoom, access your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience. Pre-Assigning Breakout Rooms Using Zoom in Canvas Step 1: Open the course in Canvas. Step 2: Select Zoom. Step 3: Select Schedule a New Meeting and enter the meeting information, such as Topic, When, Duration, etc. Step 4: In Meeting Options, select Breakout Room pre-assign. There are two ways to create pre-assigned breakout rooms: Create Rooms: Assign participants to breakout rooms by adding their email addresses Import from CSV: Assign participants to breakout rooms by uploading a CSV file with breakout room name and email address for each participant. To pre-assign participants that are external (non-Stevens) Zoom users such as guest speakers, use the Import from CSV option. Pre-assigning Breakout Rooms Using Create Rooms Step 1: Select Create Rooms. Step 2: To add a room, select the + button. Step 3: Breakout rooms are named Breakout Room 1, Breakout Room 2, etc. by default. To change breakout room names, select the breakout room name in the Rooms column, then select the room name in the right column. Delete the original name and replace with the new name. Step 4: To add participants to a breakout room click on the breakout room name in the Rooms column Step 5: Paste the participant email address in the Add Participantfield and use the enter key on your keyboard Step 6: Repeat until all participant emails are added to all of the rooms. Step 7: Once you have created all the breakout rooms and added all participants, select Save. Step 8: The number of pre-assigned Breakout Rooms you have created will display below Breakout Room pre-assign. To edit these rooms, select Edit. Step 9: Complete the setup of your Zoom meeting and select Save to save the meeting information. For additional information about pre-assigning breakout rooms, please see this article. Pre-assigning Breakout Rooms Using Import from CSV Step 1: Select Import from CSV. Step 2: Select download to download the template. Step 3: In the template, create one row for each participant, with the appropriate breakout room name in column A and the participant’s email in column B. Do not rename the template file. Step 4: Drag and drop the CSV file into the Import from CSV file window. Step 5: The breakout room assignments will be created with the appropriate room names and participants. Select Save. Step 6: Select Save to save the meeting. For additional information about pre-assigning breakout rooms, please see this article. Pre-Assigning Breakout Rooms Using Zoom Outside of Canvas Step 1: Sign into my.stevens.edu. Step 2: Select Zoom. Step 3: Select Schedule a Meeting and enter the meeting information, such as Topic, When, Duration, etc. Step 4: In Options, select Show. Step 5: Select Breakout Room pre-assign. There are two ways to create pre-assigned breakout rooms: Create Rooms: Assign participants to breakout rooms by adding their email addresses. Import from CSV: Assign participants to breakout rooms by uploading a CSV file with breakout room name and email address for each participant. Pre-assigning Breakout Rooms Using Create Rooms Step 1: Select Create Rooms. Step 2: To add a room, select the + button. Step 3: Breakout rooms are named Room 1, Room 2, etc. by default. To change breakout room names, select the breakout room name in the Rooms column, then select the room name in the right column. Delete the original name and replace with the new name. Step 4: To add participants to a breakout room click on the breakout room name in the Rooms column. Step 5: Paste the participant email address in the Add Participant field and use the enter key on your keyboard. Step 6: Repeat until all participant emails are added to all of the rooms. Step 7: Once you have created all the breakout rooms and added all participants, select Save. Step 8: The number of pre-assigned Breakout Rooms you have created will display below Breakout Room pre-assign. To edit these rooms, select Edit. Step 9: Complete the setup of your Zoom meeting and select Save to save the meeting information. For additional information about pre-assigning breakout rooms, please see this article. Pre-assigning Breakout Rooms Using Import from CSV Step 1: Select Import from CSV. Step 2: Select download to download the template. Step 3: In the template, create one row for each participant, with the appropriate breakout room name in column A and the participant’s email in column B. Do not rename the template file. Step 4: Drag and drop the CSV file into the Import from CSV file window. Step 5: The breakout room assignments will be created with the appropriate room names and participants. Select Save. Step 6: Select Save to save the meeting. For additional information about pre-assigning breakout rooms, please see this article. Placing Participants into Pre-Assigned Breakout Rooms During a Zoom Meeting Step 1: Start the Zoom meeting. Step 2: Click Breakout Rooms in the meeting controls to access the breakout rooms you created. Step 3: Click Open All Rooms to start the breakout rooms. For additional information about using Zoom breakout rooms, please see this article. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Whether you use Zoom for teaching, learning or meetings, we recommend adding a waiting room and/or passcode as a best practice in order to make your meeting more secure. Learn how to add a waiting room and/or a passcode to your Zoom meeting in Canvas or outside of Canvas. The waiting room feature allows the host to control who enters the meeting and when a participant joins the meeting. As the meeting host, if you enable the waiting room for your meeting, all attendees are placed in a waiting room when they click the link to join your meeting. The host can then admit attendees from the waiting room one by one or admit them all at once. Add a passcode to your meeting to ensure that only attendees with both the meeting ID and passcode can join your meeting. Before you start Must be a Stevens student, faculty or staff member. To prepare to use Zoom, access your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience. How to Add a Waiting Room and/or Passcode to a Zoom Meeting Scheduled in Canvas If you schedule course sessions and/or office hours for Zoom in Canvas, please follow these instructions for adding a waiting room and/or a passcode to your meetings. Step 1: Open your course in Canvas Step 2: Select Zoom Step 3: Select Schedule a New Meeting Step 4: Enter meeting information such as Topic, When, Duration, etc. Step 5: To add a waiting room to your meeting, under Security, select the checkbox next to Waiting Room Step 6: To add a passcode to your meeting, select the checkbox next to Passcode and enter the passcode you would like users to use to join the meeting. Please create a passcode that cannot be guessed easily, such as 12345 or the name of the course or instructor. Step 7: After adding all of the meeting information, select Save to save the meeting. Step 8: Please share the passcode with your students so that they can join your Zoom session. You can share your passcode via a Canvas Announcement and/or via a Canvas Inbox message. How to Add a Passcode or Waiting Room to a Zoom Meeting Scheduled Outside of Canvas Step 1: Sign into my.stevens.edu and select Zoom Step 2: Select Meetings Step 3: If any of your upcoming meetings do not have either a passcode or a waiting room, they will be marked with a red exclamation mark. Add a passcode or waiting room to any of these existing meetings by selecting the meeting name, selecting Edit, and following the instructions below, starting with Step 5. Step 4: To create a new meeting, select Schedule a New Meeting and enter the meeting information, such as Topic, When, Duration, etc. Step 5: To add a waiting room to your meeting, under Security, select the checkbox next to Waiting Room Step 6: To add a passcode to your meeting, select the checkbox next to Passcode and enter the passcode you would like users to use to join the meeting. Please create a passcode that cannot be guessed easily, such as 12345 or Stevens. Step 7: After adding all of the meeting information, select Save to save the meeting. For additional information about Zoom meetings, please see this article. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

With Immersive View, you can make your virtual workspace seem like an in-person class with up to 25 participants. Each participant with their video on is added as an avatar to one virtual background meant to simulate a classroom feel. Before you start Must be a Stevens student, faculty or staff member Note: This view can only be started by the host of the meeting and cannot be used while screen sharing. To prepare to use Zoom, access your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience. Zoom version requirements to use this feature: Zoom desktop client Windows version 5.6.3 or higher macOS version 5.6.3 or higher Zoom mobile app Android version 5.6.3 or higher iOS version 5.6.3 or higher For macOS: OS version 10.13.3 (High Sierra) and above Enabling Immersive View Step 1: Log into my.stevens.edu and select Zoom Step 2: In the navigation panel, click Settings. Step 3: In the Meeting tab under the In Meeting (Advanced) section, find the Immersive View option and verify that the setting is enabled. Starting Immersive View Step 1: Start a meeting or webinar as the host. Step 2: In the top-right corner, click View. Step 3: Click Immersive. Step 4: Select one of the following options for placing participants into the scene: Automatically: This will include as many participants as possible in the scene you select. Participants can be swapped out and arranged during the immersive scene. Manually: You will add or remove participants as you wish. If more than are allowed for a particular scene are selected, extras will be removed. Step 5: Select the scene you would like to use. Each scene designates the max number of predefined places for attendees. Step 6: Select Start to begin the Immersive View. Changing Immersive View Step 1: In the top-right corner, click View. Step 2: Click Change Immersive View. Step 3: Select the new scene and check participant assignments. Step 4: Select Start to launch the new scene. Custom Immersive Views Instead of picking from one of the preset Immersive displays, you can upload your own background image. Since there are no pre-made spots on custom backgrounds, you will have to manually assign the participants to locations. Step 1: From the Change Immersive View window, click the plus sign to add a custom background. Step 2: In the file selection dialog, find and select the image you want to use. Step 3: Click Open. Step 4: Click Start to launch the new scene. Step 5: Click and drag participant videos down onto the scene, adjusting their size as needed. Moving and Adjusting Participants When the immersive view begins, as many participants’ videos as that scene allows by default will be placed in the predefined locations. When predefined locations are filled, not every participant is selected for the scene, or attendees arrive late, extra participants are placed above the immersive scene. The host can leave these videos above the scene, can click and drag the video down to an empty location, or click and drag the video to replace someone else. Videos dropped near a predefined location will snap to that location and that scene’s size for each video. To adjust a video Step 1: Click on the participant's video and a thin blue box will appear around it. Step 2: Use the corner squares of the blue box to resize the video panel or click and drag the center of the box to move the panel. Ending Immersive View Step 1: In the top-right corner, click View. Step 2: Click another available video layout, such as Speaker or Gallery. Step 3: Click Stop to confirm ending Immersive View. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

If you attempt to join a Zoom session and you are not signed into Stevens Zoom account, you may see the error message below: This meeting is for authorized attendees only. This error occurs when you are not logged into your Stevens Zoom account or you are logged into another Zoom account in your Zoom desktop client. Learn how to resolve this issue using the Zoom desktop client, Zoom web portal and the Zoom mobile app. .  Zoom Desktop Client Step 1: If you have Zoom desktop client installed on your computer, open Zoom desktop client Step 2: Select your thumbnail image or initial in the upper right corner of the window Step 3: Confirm that the Zoom account that you are signed in with is your Stevens Zoom account with your Stevens email address and the word LICENSED. Step 4: If you are not signed in with your Stevens Zoom account, select Switch Account Step 5: Select SSO to sign in with single sign-on.  NOTE: Anytime you sign into your Stevens Zoom account, please use the sign in with SSO option. Do not sign in with your email and password or with Apple, Google, Facebook or other.  Step 6: Type stevens into the company domain box. Select Continue.      Step 7: If prompted to do so, sign in with your Stevens credentials and verify with Okta, please do so. Step 8: If the Open Zoom Meetings? window opens, select Open Zoom Meetings. Step 9: The Zoom desktop client will open with your Stevens Zoom account. Attempt to access the Zoom session again. You should now be able to join the Zoom meeting without an error message.  Zoom Web Portal If you do not have the Zoom desktop client installed on your computer, you can try to sign into your Stevens Zoom account from my.stevens.edu Step 1: Log into my.stevens.edu Step 2: Select Zoom Step 3: If prompted, sign in with your Stevens credentials Step 4: Try to access the Zoom session again. You should now be able to join the Zoom meeting without an error message. Zoom Mobile App If you are using the Zoom mobile app to access the meeting, sign out of the mobile app and then sign back in with SSO and your Stevens credentials. Step 1: If you are signed into the Zoom mobile app, sign out. Step 2: Tap Sign In to sign in again using your Stevens credentials Step 3: Tap Sign in with SSO NOTE: Anytime you sign into your Stevens Zoom account, please use the sign in with SSO option. Do not sign in with your email and password or with Apple, Google, Facebook or other.  Step 4: Enter your Stevens credentials and authenticate with Okta Step 5: When prompted for company domain, type stevens in the box before .zoom.us and select Continue Step 6: Try to access the Zoom session again. You should now be able to join the Zoom meeting without an error message. Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

Use these checklists to set up maximum security in order to prevent unwanted intruders and disruptions in your Zoom meeting. Pre-Meeting Settings Checklist  When creating your Zoom meeting in the Zoom web portal, following these steps and settings will ensure maximum security.  Require registration (for meetings with external attendees) Do not use your Personal Meeting ID Require a passcode to join the meeting  Turn on the waiting room  Restrict attendees to those with a Stevens email address Note: To include external (non-Stevens) participants in your meeting, add these participants using the authentication exception feature Do not allow participants to join the meeting anytime  Mute participants upon entry  Designate alternative host(s) to help you manage participants   Avoid posting the Zoom meeting link on public websites For more information about each step in the Checklist, please see Zoom Pre-Meeting Settings: Step-by-Step Instructions.  In-Meeting Settings Checklist  In order to ensure that you have access to these settings, please update your Zoom desktop client to the latest version before hosting the meeting.  Once you are in the Zoom meeting, take these steps to ensure maximum security.  Designate co-host(s)  Enable the waiting room  Use the Security menu to disable the ability for participants to:  Share screen  Chat  Rename themselves  Unmute themselves  Start video  Turn off annotation  Mute participants  As needed use the Security menu to:  Lock the meeting  Remove unwanted participants  Suspend participant activities  For more information about each step in the Checklist, please see Zoom In-Meeting Settings: Step-by-Step Instructions. Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

When creating your Zoom meeting in the Zoom web portal, following each of these steps and settings will ensure maximum security.  Require Attendees to Register Requiring attendees to register adds an additional level of security, especially for larger meetings or those where many participants are external (non-Stevens) attendees. Step 1: When creating your Zoom meeting, select the Required checkbox next to Registration Attendees will be required to register with their e-mail, name, and any other information you select.     Step 2: After you schedule the meeting, you can customize your registration options in the Registration Options at the bottom of the Zoom meeting page.  Step 3:  As the host, you can view and manage registrants before the Zoom meeting starts to ensure unwanted guests are not allowed in. Select the Edit button next to Manage Registrants to manage registrants before the start of the meeting.  Step 4: For added security, select the Edit button next to Registration Options and select Manually Approve to approve or deny registrants.  Step 5: For added security, deselect Show social share buttons in the Registration Options. Step 6: Select Save All to save your Registration settings. Do Not Use Your Personal Meeting ID  When creating your Zoom meeting, select Generated ID next to Meeting ID. Note: Your Personal Meeting ID is a permanent virtual meeting room reserved for you. Use this meeting room only with people you trust and meet with regularly, Never use the Personal Meeting ID for scheduled meetings with a wider audience, because once someone has your PMI, they are able to enter your Personal Meeting room anytime.  Require a Passcode to Join the Meeting  To add a passcode to your meeting, select the checkbox next to Passcode and enter the passcode you would like users to use to join the meeting. Please create a passcode that cannot be guessed easily, such as 12345 or Stevens. Only users who have the passcode will be able to join the meeting.  Please see the Knowledge Base article about adding a waiting room or password to your Zoom meeting for more information. Turn on the Waiting Room  To add a waiting room to your meeting, under Security, select the checkbox next to Waiting Room Once the meeting starts, all attendees will be placed in the waiting room until you as the host admit them to the main Zoom meeting room.  Please see the Knowledge Base article about adding a waiting room or password to your Zoom meeting for more information. Restrict Attendees to those with a Stevens Email Address   If only a limited number of external (non-Stevens) attendees are invited to join the meeting, select Require authentication to join under Security. Only attendees who join the session using an @stevens.edu email address will be admitted to the meeting. To add non-Stevens attendees, use Add under Authentication Exception. IMPORTANT NOTE: Attendees must be signed into their Stevens Zoom account in order to join a meeting in which Require authentication to join is selected. We recommend sharing these instructions with attendees before the meeting to ensure that they know how to proceed if they see a This meeting is for authorized attendees only pop-up window when they try to join the meeting.  Do Not Allow Participants to Join the Meeting Anytime  When creating the Zoom meeting, do not select Allow participants to join anytime   Attendees will not be able to join the meeting until a host or alternative hosts starts the meeting.  Mute Participants Upon Entry  When creating your Zoom meeting, select Mute participants upon entry under Meeting Options. Designate Alternative Host(s) to Help You Manage Participants  Enter the email address(es) of any users who have a Stevens Zoom license to make them alternative host(s).  Alternative host(s) are users who share most of the controls that hosts have and will be able to help you manage participants during the Zoom meeting. They can also start the Zoom meeting on your behalf. Once the meeting starts, alternative host(s) become co-host(s).  Alternative host(s) will receive an invitation email to join your meeting as alternative host(s).    Avoid Posting the Zoom Meeting Link on Public Websites  Avoid posting the Zoom invite on public websites at all costs. If you want to have the Zoom session accessible from a link on the internet, always hyperlink text to the Zoom meeting. For example, instead of posting the Zoom URL, you can instead post "Enter the Zoom meeting by clicking on this link" and hyperlink the words this link.  Experiencing an issue or need additional support? Contact our OneIT Team by  Opening a support ticket or  Calling us at 201-380-6599 

Learn how a Zoom host can create breakout rooms with the option for participants to self-select the breakout room they would like to join, and how to self-select a breakout room as a participant. Before you start Must be a Stevens student, faculty or staff member. In order to use this functionality, both the host and participants must ensure that their Zoom desktop client is updated to the latest version. To prepare to use Zoom, access your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience. Ensure Host and Participants Have the Correct Version of Zoom Before the Meeting Step 1: Follow these instructions to ensure that you have the latest version of the Zoom desktop client. Step 2: In order to ensure meeting participants can self-select breakout rooms, please send these instructions to meeting participants in advance of your Zoom meeting: Instructions for participants with a Stevens account Instructions for external participants without a Stevens account Creating Breakout Rooms with the Option for Participant Self-Select In the Zoom meeting, the host can create breakout rooms with the option for participants to self-select which breakout room they would like to join. To allow participants to choose their own breakout rooms: Step 1: Select the Breakout Rooms button along in the bottom toolbar in your Zoom meeting Step 2: Select the number of breakout rooms you would like to create Step 3: Select Let Participants choose room Step 4: Select Create Edit and Open Breakout Rooms The breakout rooms pop-up appears with the list of breakout rooms that will be created: Step 1: You can rename, delete, or add breakout rooms if you wish. Step 2: Select Open All Rooms to give participants the ability to choose from the open rooms. Participant’s Perspective: Self-Selecting Breakout Rooms Once the host selects Open all Rooms, participants see a Breakout Rooms button in their tool bar. Step 1: Select Breakout Rooms Step 2: The breakout rooms pop-up appears showing the available breakout rooms. Step 3: To join a breakout room, select Join. Join Breakout Room Once you are in the breakout room, as a participant you have the ability to move between breakout rooms. Step 1: Select Breakout Rooms Step 2: Select Choose Breakout Room. This brings up a pop-up showing all available rooms and who is currently in each one. Step 3: Select Join next to the desired room. For example, to switch from Room 2 to Room 1, select Join next to Room 1. You are then moved to the breakout room that you selected. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Learn how to update to the latest version of the Zoom Workplace desktop client to take advantage of the latest Zoom security and features. Users on older versions of Zoom Workplace may be at risk of bugs and vulnerabilities that have been resolved in more recent versions, and also do not have access to all of the latest Zoom features and functionalities. As of November 5, 2022, Zoom requires that all users update their Zoom Workplace desktop client in accordance with the Zoom Software Quarterly Lifecycle Policy. Updating the Zoom Workplace Desktop Client (Students, Faculty & Staff using non-Stevens-owned machines) To check and update your version of the Zoom Workplace desktop client on a non-Stevens machine, follow the instructions in Updating Zoom to the latest version. Updating the Zoom Workplace Desktop Client (Faculty & Staff using Stevens-owned computers) Download the latest version of the Zoom Workplace desktop client from the ManageEngine Endpoint Central Self Service Portal. For more information about Enpoint Central, please see How to Install Software from Self-Service Portal (Faculty/Staff Only). Step 1: Select ManageEngine Endpoint Central to open the Self Service Portal. Step 2: If you need to install or update the Zoom Workplace Desktop Client, the Install or Update button will appear. Select the Install or Update button to install or update the Zoom Workplace Desktop Client. If the Select button appears, you already have the latest version of the Zoom Workplace Desktop Client installed and no action is required. Step 3: Repeat this process regularly (once a week is recommended) to ensure that you are always using the latest version of Zoom Workplace desktop client. Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

Learn how to create a Zoom meeting that works like a phone-only conference call by scheduling a Zoom meeting and sharing only the audio phone-in information with your participants in an email or calendar invite. Before you start To create a phone-only conference call user must be a Stevens student, faculty or staff Use a device that meets Zoom’s System Requirements To prepare to use Zoom, access your Stevens Zoom account and install the Zoom desktop client, which offers the best available Zoom experience. If the meeting is scheduled using a standard Stevens Zoom account, up to 100 dial-in users may join the call. The following instructions are for creating simple Zoom phone-only conference calls without full host controls, which can be run without a host and without the presence of the person who creates the Zoom meeting. If you need to host meetings from your phone with full host controls, follow the instructions in the Hosting phone-only meetings section of Joining a Zoom meeting by phone. Step 1: Log into my.stevens.edu Step 2: Select Zoom Step 3: If prompted, sign in with your Stevens credentials If you would like participants to state their name before they join the phone-only Zoom conference call, please follow Step 4 through Step 7: Step 4: In the menu on the left side of the screen, select Settings Step 5: Select In-Meeting (Basic) Step 6: Turn on Sound notification when someone joins or leaves by sliding the toggle to the right Step 7: Select When someone joins by phone: Ask to record their voice to use as the notification Note: When this setting is enabled, it will apply to all Zoom meetings created by the meeting host. For standard Zoom video meetings, when this setting is turned on, on a sound plays for either Everyone or Host and co-hosts only when a new participant joins or leaves the meeting. Step 8: Select Meetings and Schedule a Meeting Step 8: Enter your meeting information, such as Topic, Time, Duration, etc. Step 9: Next to Meeting ID: Select Generate Automatically Step 10: Next to Security: For added security, select Passcode. Participants will be asked to enter the passcode in addition to the meeting ID when they join the meeting. Step 11: Next to Audio: Select Both Step 12: Next to Meeting Options: Select Allow participants to join anytime. You must check this option in order to start the meeting using phones only. In addition, if this option is selected the user who creates the Zoom meeting does not need to join the meeting. Step 13: Select Save Step 14: Select Copy Invitation and Copy Meeting Invitation Step 15: Paste the meeting information into your email or calendar invite for participants Step 16: Delete all other meeting instructions from the invite except the following. Share ONLY the following information with meeting participants: Topic Time Meeting ID Passcode (if using a passcode for the meeting) Dial by your location phone numbers Find your local number link Step 17: Send the meeting information to participants. Best practice: Notify users that the meeting is a phone-only conference call. At the meeting time, participants will Join the meeting via phone only by dialing the meeting phone number Enter the Meeting ID followed by # Be asked to enter their participant ID or just press #; participants should just press # If a passcode is required, enter the meeting passcode followed by # If enabled in the meeting host’s settings, record their name followed by # Join the meeting Experiencing an issue or need additional support? Contact our OneIT Team by Opening a support ticket or Calling us at 201-380-6599

There are several ways to secure your Zoom cloud recordings. You can set up access restrictions that apply to individual recordings or to all of your Zoom recordings. Restrict Access to All Zoom Cloud Recordings Step 1: Go to the Zoom web portal by going to my.stevens.edu and clicking on Zoom. Step 2: Click the Sign in button. Step 3: In the navigation menu, click on Settings. Make sure Recording is selected within settings.                   Protect cloud recordings with a passcode Zoom cloud recordings can be set so that they automatically require a password to view. Enable Require passcode to access shared cloud recordings by clicking the toggle to turn it on from the Zoom recording settings page. When this setting is enabled, a random passcode will be generated for all your cloud recordings. This setting applies only to recordings generated after the setting is turned on. Enable only authenticated users can view cloud recordings  This will require participants to sign into their Stevens Zoom account before accessing recordings. Note: This setting does not restrict access to only students enrolled in your class. Anyone with a valid Stevens login and your Share URL will be able to view the recording. Restrict Access to a Single Zoom Cloud Recording Step 1: In the navigation menu, click Recordings. You will see a list of cloud recordings that you recorded. Step 2: Locate the meeting recording for which you would like to modify sharing settings. You can adjust the date range and status, then search by meeting ID, topic, or keyword.  Step 3: Click the Share button next to the meeting to display the meeting recording sharing settings.   Stop sharing a previously shared recording  Form the sharing settings, click the toggle next to Share this recording to turn it off if you want to stop sharing with participants. Then click the Done button to apply the change.   Enable only authenticated users can view  Select Only authenticated users can view. This will require participants to sign into their Stevens Zoom account before accessing recordings. Note: This setting does not restrict access to only students enrolled in your class. Anyone with a valid Stevens login and your Share URL will be able to view the recording.   Add expiration date for shared cloud recordings  You can choose to expire the link for a cloud recording after a set number of days or on a custom date. Click the Save button to apply the change.  Disable the ability for participants to download recordings  We recommend disabling the ability for participants to download your Zoom cloud recordings. To disable it, click the Viewers can download toggle to turn it off. Then click the Done button to apply the change.   Enable passcode protection  Enable Passcode protection by clicking the toggle to turn it on. Note that the passcode must be 8 characters, including at least 1 number and one special character.  You can copy the sharing info to the clipboard and paste it into an email and then click the Done button to apply the changes.   Experiencing an issue or need additional support? Contact our OneIT Team by    Opening a support ticket or Calling us at 201-380-6599